Care management for the people who deliver care
Rota, care records, checks and incidents in one app. Less admin, more time with residents.
For the people who deliver care
From paper and patchwork to one app
- Paper rota and WhatsApp swapsRewritten every time someone’s offA rota that plans itselfSwaps and leave in the app too
- Phoning round for coverAgency booked by defaultCover found in minutesBank first, agency last
- Spreadsheet training matrixOut of date the day it’s savedStaff checksReminders before anything expires
- Paper fluid and repositioning chartsFilled in at the end of the shiftOne-tap care recordsThe charts build themselves
- Paper incident formsTyped up later, if at allIncidents on the tabletThe right forms follow automatically
- Handover on scraps of paperThings get missed between shiftsHandover that writes itselfNothing missed between shifts
One app for the whole home
Meet Ruth, your assistant
Ruth does the writing, so your team can do the caring. She drafts, summarises and files; a person always checks and approves before anything goes live.
- Care plans drafted from assessmentsA first draft from the pre-admission assessment, for your team to check and approve.
- Handover summariesSoonWhat happened on the shift, written up for the next team.
- Notes from voiceSoonSpeak a daily note; it’s written up and filed against the resident.
- Translation for staffSoonRead and write in their own language; records stay in English.
Powered by Claude Opus 5.5Runs in the UKNever used to train AIWe set it up for you
From waitlist to live in three steps
- STEP 1
Join the waitlist
Tell us a little about your homes. It takes a minute and there’s no commitment.
- STEP 2
See it with your team
We’ll show you TheCareApp and set it up with your homes, roles and checks.
TCOur team and yours, together - Live
Go live, one home at a time
Managers start on the web; staff sign in on their phones and unit tablets from day one.
- No email needed for staff
- We bring your data over
- Training included
Questions, answered
What does TheCareApp do?
It brings care records, staff checks, forms and the running of your homes into one app, on the web, phones and shared unit tablets. Some parts, like the rota and medicines, are still on the way; we’ll show you exactly what’s ready when we speak.
How is it different from paper, spreadsheets or other care software?
It’s built for how UK care actually runs: staff sign in with a PIN on shared tablets, access pauses by itself when a DBS lapses, and every change is recorded. One app replaces the paper, the spreadsheets and the separate systems.
How does the rota planning work, and who’s in control?
The rota suggests shifts and cover from your own staff and bank first, agency last. Managers stay in control: nothing is published or booked until they approve it.
Do our staff need an email address?
No. Frontline staff sign in with a username and their own PIN, on their phone or on a shared unit tablet. Managers sign in on the web with two-step sign-in.
Can we move from our current system?
Yes. We bring your residents, staff and checks across for you, train your team, and help you go live one home at a time.
Where is our data kept?
In the UK, in Amazon Web Services’ London region. Every sign-in and change is recorded in an audit log you can search and export.
Ready to give your managers time back?
Be among the first homes to use TheCareApp. One simple price per person, with unlimited residents and homes.
Or work out your price in a minute
